Clocked Out VA
Business Cost Calculator
Module 3 · Pricing Your Services
Business Cost Calculator
Work through each section honestly. Your minimum viable rate is the floor below which your business cannot sustain itself. Your actual rate should sit above this number.
Financial Goals
$
What you want to actually earn after everything
%
Check with your accountant for your rate
%
Buffer for business growth and emergencies
Time Management
Non-billable time includes admin, marketing, invoicing, emails, and professional development.
Monthly Personal Expenses
Personal Total
$0.00
Monthly Business Expenses
Business Total
$0.00
Minimum Hourly Rate
$0
/ hour
This is your floor. Your actual rate should be above this.
Monthly Revenue Goal
$0
Billable Hours / Mo
0 hrs
Monthly Breakdown
Desired Income
$0
Personal Expenses
$0
Business Expenses
$0
Taxes
$0
Profit Buffer
$0
Monthly Revenue Goal
$0
Things to Remember
If your actual rate equals your minimum rate, you have no margin for slow months or late payments. Aim for at least 20% above your floor.
Do not forget to account for annual software renewals and equipment upgrades.
Your non-billable time is not wasted time. It is business time spent finding clients and growing your skills.
Review your rates every 6 months as your experience and expenses grow.